Approved by President’s Cabinet 3/22/16
Revised 4/26/16; 11/21/22
作品简介:
十大正规网赌平台 recognizes the importance of a records 管理项目: a systematic control of all records (regardless of storage media) from creation or receipt through processing, distribution, retrieval and maintenance to their ultimate 性格. Record retention and storage are essential components of the records 管理项目. As a 公共 entity, the college acknowledges its responsibility to create and maintain records of its operations, to reduce storage and maintenance costs through the use of technology and off campus storage, to preserve its historical records and to document the college’s actions for purposes of accountability to the 公共. This policy is created to ensure that 十大正规网赌平台’s record retention and storage practices are in compliance with federal and state law, including the Georgia Open Records Act, the 佐治亚大学系统 policies, and external entities, such as accrediting bodies.
定义:
"Records" means all documents, papers, letters, maps, books (except books in formally organized libraries), microfilm, magnetic tape, or other material, regardless of physical form or characteristics, made or received pursuant to law or ordinance or in performance 任何机构的职能.(OCGA 50-18-91 (5). “Record retention schedules” define the minimum period of time that a specific type of record must be preserved. 如果不是 expressly stated in the retention schedule, the retention period is the Georgia statute of limitations for legal claims plus one year, applicable to that type of record.
Records Classification and Management:
Record retention schedules are defined by the 佐治亚大学系统, federal 或者州法律. Records are classified into 14 categories and retention periods are set for records according to record type. See 佐治亚大学系统 Record 保留时间:
http://www.usg.edu/records_management/schedules/usgprint/924
的 college is not required to retain records beyond the applicable retention period; however, it may choose to do so depending on available resources. 在这种情况下， records retained beyond their applicable retention period must be produced in response to a valid subpoena or court order, Georgia Open Records Request, or other similar request pursuant to state or federal law or policy. 被设计为“永久”的唱片 must be transferred to the college’s warehouse and designed as “archives” for long 项保存.
档案管理主任:
的 college records management officer is the Registrar or his/her designee. 记录 management officer is responsible for regular and systematic implementation of the retention schedule and management of the institution’s record 保持 processes. 的 Registrar of his/her designee is the custodian of the EGSC Record Retention and Storage 时间表. 的 duties of the records management officer include developing and documenting procedures for quality record保持 systems that meet the business and legal needs of the institution, regular implementation of retention schedules, coordinating the transfer and destruction of the college’s records, suspending 程序 operation when necessary, train staff in records management policies and procedures, implement a business disaster recovery plan and documenting 程序 implementation through record 保持. Record 保持 will include information to locate current records, to document records out of the custody of the college, to document the 性格 of inactive records, to provide written procedures governing all record management activities, and to meet reporting requirements.
暂停程序操作:
Even if normally permitted by the record retention schedule, the destruction of records must stop immediately upon notice by the college of pending or imminent litigation, government investigation or audit. 记录 management officer will work closely with the Chief Business Officer, Legal Counsel (Open Records Manager), and Vice President of 信息技术 to be notified when destruction must cease and to ensure that all departments are notified of the temporary suspension of the records management 程序.
